Our Data Protection Policy

We hold your “Personal Information” electronically to effectively run the Society. We do not hold “Sensitive Personal Information” on any member. We do not pass your information to third parties outside the Society without your express permission or where we are legally obliged to do so.

Within the Society, the information is tightly controlled. Your street address is used by our postmen and women to deliver your newsletter. Your email address is used for bulk mailings to all members of the Society to impart information. These will generally only be monthly reminders to members with details of meetings and events or copies of our Newsletter, but may occasionally also be sent to inform the membership of time constrained information which we cannot transmit in other ways. You may opt out of receiving these emails, but you may then still receive individual emails relevant to your membership in the Society.

You may request a copy of the information we hold about you and we are obliged to correct any errors in that information. In fact, we welcome any comments on information that requires changing as this helps us to keep our records up-to-date for the efficient running of the Society.

You can ask us to remove any information about you, but this could have an effect on your membership of the Society. Personal Information is generally kept for a period of 6 years after a member has left The Society to allow for queries, re-joining, etc.

Current data protection regulations require you to “opt-in” to receive targeted marketing. As the Society does not use personal information for marketing you will not be asked to “opt in”. The only marketing the Society does is to the public in the form of leaflets, posters, events etc mainly for membership recruitment.

December 2021